Welcome to the School of Medicine Registrar’s Office
The SOM Registrar’s Office works closely with the University Registrar and maintains and preserves the academic records of all active and former students in the SOM.
The SOM Registrar is the point of contact for all questions related to academic records, enrollment, and registration, including access to student records, enrollment status, requests for transcripts, and certification of graduation.
To contact the School of Medicine Registrar’s Office, email [email protected].
School of Medicine Registrar Forms & Policies
Student Academic Records and Retention
The UGA School of Medicine is required to preserve the integrity, confidentiality, and availability of academic records for all matriculated MD students throughout the duration of their academic career in the SOM and in perpetuity. Permanent records will be maintained and available to support residency verification, credentialing, licensure, and professional verification.
Student Academic Records Retention Policy
Student Access to Educational Records
The UGA SOM maintains student educational records for the purposes of monitoring the progress of students through the curriculum, advising and counseling students and assisting them in the completion of their academic requirements, and for formulating the MSPE. Students can request access their academic records from the Registrar.
Student Access to Educational Records Policy
Course Add/Drop and Withdrawal
The Course Add/Drop and Withdrawal Policy establishes clear, consistent rules for how and when students may change their course enrollment, the consequences related to tuition liability and financial aid eligibility, the refund schedule that accompanies enrollment changes, and how changes in enrollment will be noted on the students’ academic record.
Add/Drop and Withdrawal Policy
UGA Registrar Forms & Policies
Address/Phone Number Change
Current students can update their address/phone number information in Athena.
Former students can update their address/phone number information by completing the Address/Phone Number Change Form and mailing or faxing the completed form to the Office of the Registrar.
View the Address/Phone Number Change Form
FERPA Restriction Addition/Removal
Students wishing to place or remove a FERPA restriction on their academic record may do so by filling out the FERPA Restriction Form and submitting it to the SOM Registrar.
Name Change
Current students can update their preferred name (how a student’s name is displayed in eLC) in Athena.
For changes to a student’s legal name as listed on their academic records, students will need to submit the Name Change Form and appropriate documentation to the UGA Office of the Registrar. Students should reach out to the SOM Registrar for assistance.
Residency Appeal Process
Students classified as nonresident for tuition purposes can submit a University of Georgia Petition for Classification as In-State for Tuition Purposes and supporting documentation to appeal the classification decision. Students should reach out to the SOM Registrar for assistance.
Requests for Transcripts
Unofficial transcripts are available to current, active UGA students via the Athena student portal.
UGA has partnered with Parchment, a secure, digital academic credential management platform. Students can order official transcripts online. Students can reach out to the SOM Registrar for assistance.
